Expressing General Resignation | Effective Communication
The act of informing your employer that you are leaving your job, according to the Cambridge Dictionary. It is also an act of resigning from a position. This is a voluntary act, not the result of coercion. Two common reasons are seeking greener pastures and/or being dissatisfied with one’s current job. The formal thing to do in this case is to write a formal letter to the employer or the higher position in the office. It is possible to resign verbally, although it is preferable to do it in writing. Your notice period won’t begin to run until you provide your employer with written notice of your intent to resign, which is required under the majority of employment contracts.
You can express the reason for your resignation in the letter.
In this article, you will be given resignation letter samples from various sources.
These are the things to include and not to include in the resignation letter (Business News Daily, 2023).
To include:
- Your end date
- Help with the transition
- Gratitude for the opportunity
- Your contact information
- Date of effectivity
- Request for instructions (optional)
Not to include:
- Why you are leaving
- What you hated about the job
- Emotional statements
Always remember that a resignation letter should be in formal writing.
- Sample Resignation Letter by Business News Daily (2023)
[Current date]
Dear [Supervisor’s name],
Please accept this letter as my formal resignation from my role as [Title]. My last day with [Company] will be [End date].
I am happy to assist you with any training tasks during my final weeks on the job to ease the transition after my departure. I intend to leave detailed instructions and current records for my replacement.
I’d like to take this opportunity to express my gratitude for the knowledge and experience I’ve gained while working here. I am grateful for the time I have dedicated to our team and the professional relationships I have established. Working for you has been a pleasure, and I hope our paths cross again in the future.
Sincerely,
[Your signature and printed name]
Another thing to remember is when you are planning to resign, write and pass the resignation letter ahead of time.
- Sample Resignation Letter by Indeed (2023)
Maria Lopez
Logistics Head
Calachuchi Inc.
Bagong Daan, Quezon City, Philippines
[put email address here]
March 30, 2023
Dear Ms. Magdalena,
I am writing this letter to notify you that I am resigning from my position as logistic head of Calachuci Inc., effective July 30.
I appreciate the professional development opportunities you have provided during my time at Calachuchi Inc. Thank you for your encouragement and support.
Please let me know how I can assist you during this time of transition. I wish you and your company the best of luck.
Sincerely,
Maria Lopez
The last and important thing to remember in expressing resignation is to make sure you resign with good terms to your employer or higher position because they can make a recommendation letter for your future employment. Wish you good luck in your next employment!
