Effective Communication

Expressing General Resignation | Effective Communication

The act of informing your employer that you are leaving your job, according to the Cambridge Dictionary. It is also an act of resigning from a position. This is a voluntary act, not the result of coercion. Two common reasons are seeking greener pastures and/or being dissatisfied with one’s current job. The formal thing to do in this case is to write a formal letter to the employer or the higher position in the office. It is possible to resign verbally, although it is preferable to do it in writing. Your notice period won’t begin to run until you provide your employer with written notice of your intent to resign, which is required under the majority of employment contracts.

You can express the reason for your resignation in the letter.

In this article, you will be given resignation letter samples from various sources.

These are the things to include and not to include in the resignation letter (Business News Daily, 2023).

To include:

  1. Your end date
  2. Help with the transition
  3. Gratitude for the opportunity
  4. Your contact information
  5. Date of effectivity
  6. Request for instructions (optional)

Not to include:

  1. Why you are leaving
  2. What you hated about the job
  3. Emotional statements

Always remember that a resignation letter should be in formal writing.


  1. Sample Resignation Letter by Business News Daily (2023)

[Current date] 


Dear [Supervisor’s name], 

Please accept this letter as my formal resignation from my role as [Title]. My last day with [Company] will be [End date]. 

I am happy to assist you with any training tasks during my final weeks on the job to ease the transition after my departure. I intend to leave detailed instructions and current records for my replacement.

I’d like to take this opportunity to express my gratitude for the knowledge and experience I’ve gained while working here. I am grateful for the time I have dedicated to our team and the professional relationships I have established. Working for you has been a pleasure, and I hope our paths cross again in the future.

[Your signature and printed name]


Another thing to remember is when you are planning to resign, write and pass the resignation letter ahead of time.


  1. Sample Resignation Letter by Indeed (2023) 

Maria Lopez
Logistics Head
Calachuchi Inc.
Bagong Daan, Quezon City, Philippines
[put email address here]


March 30, 2023


Dear Ms. Magdalena,

I am writing this letter to notify you that I am resigning from my position as logistic head of Calachuci Inc., effective July 30. 

I appreciate the professional development opportunities you have provided during my time at Calachuchi Inc. Thank you for your encouragement and support.

Please let me know how I can assist you during this time of transition. I wish you and your company the best of luck.

Maria Lopez

The last and important thing to remember in expressing resignation is to make sure you resign with good terms to your employer or higher position because they can make a recommendation letter for your future employment. Wish you good luck in your next employment!

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Gabrielle Love Acero loves to write in any form since she was still a little girl. Her writing skills were enhanced through reading books, articles, and informative materials such as Reader’s Digest. They are also her hobbies. She began her blog site at the age of 11. She wrote her experiences in life. With her experiences, she became a scriptwriter during her High School years. One of her movies that she directed and produced won 2nd place against 7 high school institutions (public and private) in the city where she is living. The interschool competition was hosted by Commission on Population (PopCom) – Region X. She puts effort into doing these things because it is her passion. She is one of the top of the class during her Elementary and High School years. She graduated as the Class Valedictorian in Junior High School. At the age of 9, Gabrielle Love Acero started participating and engaging in voluntary activities, especially at church. She entered the kids’ choir and joined “Sidewalk Saturday School (SSS)” as a volunteer. She taught indigenous children about God and His love for them in a certain area, including skit-playing and Bible-reading. With those experiences, she continued being a volunteer at heart until the present day. At the age of 13, she became a Worship leader in the church where she is currently attending since 2007. Her dedication, commitment, and love for God and His people made her become one of the assets of the church. She is one of the youth leaders. Gabrielle Love Acero is currently a junior student of Bachelor of Science (B.S.) in Medical Biology at Xavier University – Ateneo de Cagayan, where she continues to work towards her dream of becoming a doctor in the near future. She is also involved in extracurricular organizations. She is currently the President of Xavier University Red Cross Youth (XU – RCY), where she plans, organizes, and implements humanitarian activities for the community with her team. Also, she is a 1st class Cadet Officer at Xavier University Philippine Air Force - Reserve Officer Training Corps (XU PAF ROTC), where she teaches basic military trainings based on her military training experiences. Also, she implies military leadership to her lower classes. Not despising her Biology degree, she put her efforts into her studies and get involved in Biophilic (Biology) Society activities with her colleagues. Many people are awed by her experiences and involvements, especially her time management skills, but with humility, she believes that her life is not her own, but with a purpose. Gabrielle Love Acero hopes to learn more about life and the field she is currently in. She is goal-oriented and exemplifies excellence in everything she does, not because of herself, but because of the greater One living inside her.